Instructions – Travel

Many are concerned about the situation regarding the coronavirus (COVID-19). Manac intends to take the necessary measures to ensure the safety of its employees.
To this end, we have adopted guidelines, which take effect immediately and apply to all colleagues.

The reference to be used will therefore be that of the country in which the people making decisions related to these measures reside:

BUSINESS TRIPS

Under no circumstances will Manac force an employee to travel if they are not comfortable doing so.

PERSONAL TRIPS

We cannot prohibit personal travel, but our responsibility is to protect the health of all employees.

Instructions according to the risk level of the country visited Prohibited travel Pre-authorization from a member of the HR Department Mandatory isolation with no access to the workplace for 14 days.

Provide proof of travel (air tickets)

Inform the human resources manager before your departure.
If the risk level of the country visited changes during your absence,
isolation may be mandatory upon your return.Monitor health status for 14 days following your return.

 

If symptoms occur during this period, inform the Human

Resources Manager, stay at home and consult a health professional immediately.

Canada Risk levels 2, 3 and 4 Risk level 1 (for COVID-19) Risk levels 2, 3 and 4 Risk level 1 (for COVID-19)
United States Risk levels 2, 3 and 4 Risk level 1 (for COVID-19) Risk levels 2, 3 and 4 Risk level 1 (for COVID-19)

 

To prevent the spread of the virus and to protect their health and that of their colleagues, employees have an obligation to disclose any travel to a country at risk (including level 1) to their Human Resources Department.

We also recommend that you avoid travel to countries listed by your government, avoid public transportation and take the necessary hygiene measures.

 

Mandatory isolation with no access to the workplace

In the case of mandatory isolation requested by Manac or quarantine requested by the competent authorities :

  • The employee will be paid either by an applicable wage loss replacement plan or by Manac.
  • In the event of the appearance of symptoms related to the coronavirus, the employee could be paid by Manac group insurance since they would be in a situation of short-term disability.
  • Employees whose job allows them to telework must make arrangements in advance with their supervisor and the IT Department to be able to perform their work during the mandatory isolation period (laptop, access, etc.)

 

Contact with a coronavirus infected person

If you have been in contact with an infected person (confirmed infection), you must immediately contact your Human Resources Manager and adhere to a mandatory isolation period of 14 days.

If you or a member of your immediate circle believe they have been in contact with an infected person, you are encouraged to monitor your health for the next 14 days. If symptoms develop, please inform your Human Resources Manager, stay home and consult a health care professional immediately.

Meetings

We recommend avoiding gatherings of more than 100 people, as such events increase the risk of contagion. Avoid handshakes. If possible, see if you can opt for the virtual formula. In fact, for all your meetings with external partners (clients, suppliers, etc.), we suggest that you opt for virtual meetings.

Follow-up actions

At the same time, the organization is actively monitoring the situation and ensuring that the level of maintenance and precautions to be taken are increased in order to reduce the risks of contamination related to the work environment.

Updating information

More communications will follow in the coming days to ensure that we protect the health of all employees. Each of us, by accepting our social responsibility in the face of the pandemic, is helping to prevent the spread of the virus.  If you have any questions, you can contact your local Human Resources Manager.

In closing, it seems imperative to us to follow these instructions, to inform the people around us, but also and above all, to remain calm and vigilant. This will serve us all. It is in this type of episode that we need it the most.

Charles Dutil